Our client is the world’s largest publicly traded international oil and gas company. They hold an industry-leading inventory of global oil and gas resources
Project Secretary **WEST
Central Responsibilities:
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Liaise with organization – Program Management Contacts, Program Advisor and Program Coordinator on planning and scheduling of program sessions.
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Coordinate and schedule employees for training, administer attendance and updating of status. Coordinate with program Consultants (Internal/External) on program’s scheduling and attendee’s participations (groupings).
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Liaise with training venues for the booking of training facilities, training room setup, managing logistics (e.g. LCD projectors, training props, materials, etc.) and payment.
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Collate training data and analysis of training effectiveness evaluation and provide feedback/reports for management stewardship.
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Coordinate/initiate training invitations and reminders to attendees scheduled for training sessions and ensure timely response from attendees.
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Coordinate with department Staff Assistance on Manager’s availability (calendar booking) and manage schedules to facilitate program’s opening/group dialogue sessions.
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Timely updating of Program Master Plan/Schedule, training records, participate in program Team Meetings, meeting minutes taking, and follow-up with actionees on working items.
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Coordinate with vendors/suppliers for stationery, training materials (binders), props, etc. and arranging the delivery of such to training facilities to be securely stored.
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Coordinate and track new/potential participants and liaise with Program Advisor and Program Coordinator on scheduling new/additional training sessions.
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General day-to-day clerical and administrative tasks as assigned
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Secondary support to site training administrator on course registrations for employees
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Support in updating training records in the organization’s Learning Management System (LMS) – WebCAT
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Secondary Site WebCAT Administrator providing back-filling support
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Members of site OIMS 5.4 (Training) Network
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Alternative resource in helping in collating and preparing compliance training stewardship reports as required
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Assist in coordinating site training programs with other subject-matter-experts and setting up training sessions for target audience, as required
Requirements:
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At least 3 to 5 years of working experience.
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Preferably with a tertiary education in either IT, Mass Communications, Business Management or Event Management.
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Experience in service industry, Human Resources, Training & Development or with some secretarial experiences.
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Experience in coordinating events, training programs or interfaces with multiple parties.
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Excellent communication skills, both verbal and written.
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Able to work in a fast-paced and cross-functional/sites
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Other Desired Attributes
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Proficient in the use of Microsoft Office applications.
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Meticulous, patient and time conscientious with good and prompt follow through.
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Is comfortable and confident in exercising appropriate assertiveness in getting responses and desired outcomes.
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Sufficient mobility and flexibility in facilitating and coordinate programs (i.e. moving between different locations).
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Has an eye for details and proactive in taking appropriate actions, as required.
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Able to work independently and has positive disposition of energy.
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Have the courage to speak up and able to interact comfortably and confidently with all levels of the organization.
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Feel empowered to drive efficiency and effectiveness with minimum supervision.
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ONLY SINGAPOREAN AND PR NEED TO APPLY
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Interested applicants please email your resume in confidence to: jobs@jobster.com.sg. Please include the position applied for in the subject header.
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Agency Licence No.:06C5060.
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