Purchasing Clerk
What's it like to be a Purchasing Clerk?
Purchasing Clerks talk to suppliers, get the best deals for things a company needs and makes sure the company always has what it needs on time. They support the buying activities of a company be performing administrative tasks, researching products and keeping records of purchases. They also build relationships with suppliers, solving problems and staying updated on what's happening in the market to help the company make smart decisions.
Tasks and duties
- Processing purchase orders based on requisitions from different departments.
- Liaising with suppliers and vendors to get quotes, confirm order details and address enquiries.
- Monitoring inventory levels, updating records and making sure that stock levels are maintained.
- Comparing prices, quality and terms from various suppliers to make informed decisions.
- Maintaining well-organised records of purchase orders, invoices and delivery receipts.
- Collaborating with different departments to understand their procurement needs.
- Monitoring the status of orders, tracking shipments and ensuring that deliveries are on schedule.
- Contributing to the negotiation processes.
How to become a Purchasing Clerk
For you to excel in this role, having relevant experience is a must if you want to boost employment prospects.
A high school diploma or equivalent is often the minimum requirement. However, having a diploma or relevant certification in business administration, supply chain management or procurement can enhance your employability.
Look for entry-level roles such as Administrative Assistant, Clerk or Junior Procurement Assistant. These positions can provide valuable experience and exposure to procurement activities.
Consider applying for internships or traineeships in procurement departments of companies. Practical experience will give you hands-on exposure to the role and industry practices.
Skills and experience employers are looking for
