Document Controller
What's it like to be a Document Controller?
Document Controllers use digital systems and databases to organise, categorise and validate data. They check for accuracy, adherence to standards and proper version control. They collaborate with colleagues from different departments, coordinating document reviews, approvals and updates. Document Controllers should also be able to resolve issues that arise — whether it's a colleague unable to access a critical document or a glitch in the document management system that needs troubleshooting.
Tasks and duties
- Overseeing the entire lifecycle of documents, from their creation and distribution to their eventual archiving.
- Categorising and organising documents based on their type, importance and relevance.
- Facilitating the review and approval process for various documents.
- Implementing version control measures, ensuring that the most up-to-date versions of documents are accessible.
- Addressing and resolving any technical issues related to document access, retrieval or formatting.
- Engaging in ongoing collaboration with different departments to coordinate document-related activities.
- Archiving older documents and efficiently retrieving necessary information when required.
How to become a Document Controller
For you to excel in this role, you usually need a combination of both relevant skills and qualifications.
Consider completing a diploma or degree in a relevant field, such as information management, records management, library science or a related discipline.
Look for entry-level positions in administrative roles, data entry or file management to gain experience working with documents and information management systems.
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